No more patches
When development ends, security updates end with it. An unpatched system holding years of client records is a security liability that grows every month it stays plugged in.
Hosted archive
The archive: your history, still searchable
You migrated — but years of history didn't fit the new system. Compliance says keep it. The old server is a liability with a clock on it. The archive is the third option: read-only, searchable, and yours to take back at any time.
What it is
Every rescued record and document, behind a search box
The archive is a read-only copy of everything we extracted — every record type, every document, every ledger line — indexed and searchable from a browser. No client software, no old server, no one machine in a closet that everything depends on.
- Read-only by design — the history can't be edited, so it stays trustworthy
- Search across records and documents from any modern browser
- Export everything, in full, any time, at no charge
- Encrypted in transit and at rest, in per-client isolated storage
Archive indexarchive-2026-SAMPLE
clients12,480 records ✓
appointments88,204 records ✓
documents41 GB ✓
ledgers1998–2026 ✓
accessbrowser · read-only
exportfull, any time
Illustrative index. Your archive lists exactly what was rescued, reconciled against the validation report.
The alternative
Why not just keep the old server running?
Plenty of businesses do — for a while. The problem isn't today. It's what that machine becomes over the years you're required to keep the records on it.
No support when it breaks
A failed disk, a Windows update it can't survive, a license check against a server that no longer exists — and there's no vendor left to call.
The knowledge leaves
Usually one person knows how to start it, back it up, and coax reports out of it. When they retire or move on, the records are still there — and effectively unreachable.
Why keep it at all
Retention isn't optional in most of the fields we serve
Dental & medical practices
State boards commonly require patient records to be retained for multiple years after the last visit — often longer for minors. The requirement doesn't end when the software does.
Law firms
Matter files and trust accounting records generally carry retention duties under bar rules, and closed-matter files can be needed years later.
Associations & nonprofits
Membership, dues, and financial history answer to boards and auditors. When a question comes up about 2014, "that was in the old system" isn't an answer.
Retention periods vary by state, profession, and record type, and none of this is legal advice — check your specific requirements with your board or counsel. The archive's job is to make meeting them easy, whatever they turn out to be.
Pricing
Flat monthly hosting, by tier
Every rescue includes the first 90 days of archive hosting. After that, it's a flat monthly rate matched to the size of your estate — no per-search or per-export fees.
| Tier | Typical estate | Monthly | Annual prepay (−10%) |
|---|---|---|---|
| Small practice | A single practice system — records, documents, ledgers | $200 | $2,160/yr |
| Mid-market | Vertical SaaS estates with larger document stores and multiple record sets | $600 | $6,480/yr |
| Complex estate | ERP and AS/400-class estates with deep history and heavy document volume | $1,500 | $16,200/yr |
Your tier is confirmed in the fixed quote, before anything moves. First 90 days included with every rescue. See full pricing for project fees.
No new hostage situation
The exit is the feature
You're here because a vendor held your data and then pulled the plug. We won't rebuild that arrangement. The archive is built so that leaving it is easy — and that's on purpose.
Full export, free, any time
Everything in the archive — records and documents — is exportable in open formats whenever you ask, at no charge. No export fee, no waiting period, no negotiation.
Cancel any time
No multi-year contract on hosting. Take your export, close the archive, and the billing stops.
Certified destruction in 7 days
When you leave, we destroy our copies within 7 days of your request and issue a certificate of destruction — the same discipline we apply to working copies after every rescue.
The next step
Retire the old server without losing a single record.
Book a 30-minute rescue call or send details firstThe call, the scoping, and the quote are free. Archive hosting is included for the first 90 days of every rescue.